Legalization - is giving legal force to the document from one country (country of issue) to another country (destination country). In practice, Legalization is putting down stamps of the necessary authorities, Ministries, and Embassies on a document. These bodies put stamps after checking the authenticity of the issued document, the authenticity of the seals and signatures of officials on it.
What is ApostilleThe Legalization of documents procedure takes a lot of time and is associated with other difficulties, therefore, since 1961, some countries have entered into an international agreement on the replacement of Legalization with Apostille. Apostille is a stamp of the form established in the Hague Convention (see the figure below). Apostille in Ukraine:
An Apostille stamp can be obtained much faster than all stamps for Legalization. In addition, to obtain an Apostille, it is enough to apply to only one relevant authority (Ministry).
Read more about Legalization in article.
Hague Convention. Member CountriesThe Hague Convention is a series of international treaties signed in 1961 in the city of The Hague, the Netherlands.
Ukraine has been a party to the Hague Convention since 2003.
In order to determine whether you need Legalization or just put Apostille, you need to find the country of interest in the list of countries participating in the Hague Convention.
As of September 2019, the following countries have acceded to the Hague Convention:
February 4, 1969 (entered into force for Macau as a possession of Portugal), China confirmed the Convention for Macau from the date of accession of this territory - December 20, 1999
April 25, 1965 (entered into force for Hong Kong as the possession of the United Kingdom), China confirmed the Convention for Hong Kong from the date of accession of this territory - July 1, 1997
What documents do Apostille put on?Under the document can be understood:
- ✔ Notarized documents (copies and others);
- ✔ Administrative documents (e.g. marriage and birth certificates, others);
- ✔ Court documents;
- ✔ Documents of the Prosecutor's Office;
- ✔ Documents of Justice;
- ✔ Documents of education (certificates, diplomas and others;
- ✔ Documents issued by other government agencies.
Where to put the ApostilleWhat government agencies put an apostille on documents? Depending on which authority issued your document, you need to determine to which ministry this authority belongs. Apostille can be placed in the relevant departments of these Ministries.
For example, a marriage certificate is issued in the department of state registration of acts of civil status (RAGS) of one of the departments of justice. This means that the issuing authority belongs to the Ministry of Justice. Consequently, in order to Apostille the Marriage Certificate, one must apply to one of the authorized agencies for affixing the Apostille of the Ministry of Justice.
How much is apostille costFor affixing the Apostille, the state body will take a state fee of 51.00 UAH.
Receipt for payment of apostille fee:
Other agreements of Ukraine on the recognition of documentsThere are other international treaties of Ukraine that abolish the need for Legalization, but before relying on the fact that your document will be accepted without legalization in a specific country, you need to make sure that the agreement between the countries exists and is currently in force.
You can order an apostille for documents on our website yurdopomoga.com.ua.