Legalization - what it is and why it is neededVery often it is required to provide certificates, diplomas, certificates, certificates, court decisions, and other documents abroad. In order for any document issued by the state authority of one country to have legal force in another country, it must have a translation into the language of the country in which it will be presented and undergo the legalization procedure.
Legalization is a verification and confirmation that the document was in fact issued by the relevant authority, verification of samples of seals and signatures of officials placed on the document.
After verification, the bodies that legalized confirm the authenticity with stamps, seals and signatures of officials. The responsible authority which carries out legalization corresponds to the authority that issued the document. This may be the Ministry of Justice (Ministry of Justice), the Ministry of Internal Affairs, the Ministry of Education, the Ministry of Foreign Affairs.
Also, after passing the legalization procedure in the ministries, it is necessary to legalize at the embassy of the country where the document will be presented.
Types of legalization
Legalization in general orderLegalization is generally carried out to recognize the validity of documents and to have legal force abroad, in respect of the two countries between which there are no international treaties on a simplified procedure for the recognition of documents. The main international treaty that allows simplified legalization is the Hague Convention of 1961. If both countries have acceded to this agreement and are its current parties, then between them a simplified procedure for legalizing documents (Apostille) is in force.
Legalization stagesLegalization usually takes place in several stages.
Preparation of the document.First of all, you need to decide in what form the document will be legalized:
- ✔ In the original;
- ✔ In the copy;
- ✔ In a notarized copy;
- ✔ In a copy with a notarized translation into the state language of the country of destination.
Determining the order of passage of government agenciesNext, the bodies that will carry out the legalization and the sequence of their passage are determined. The list of organs depends on the type of document.
For example, a marriage certificate is issued by the RAGS - the territorial department of the Ministry of Justice. In this case, it will be necessary to put a stamp on legalization first at the Ministry of Justice, then at the Ministry of Foreign Affairs, then at the embassy of the country of destination.
Submission of documents to government agencies and the embassyAfter preparing the documents and determining the list of bodies for filing, it is necessary to visit the selected bodies in turn, pay the necessary fees and submit the required documents. After passing through local government bodies, the document is submitted to the embassy of the country of destination with the payment of the consular fee.
Apostille (simplified legalization)Apostille is legalization in a simplified and expedited manner. Apostille is possible if both countries (the country where the document was issued and the country where the document will be used) are active participants in the Hague Convention. Also, a simplified procedure for the recognition of contracts can be spelled out in international treaties concluded between these countries.
If you need to legalize a document using Apostille, then it will take much less time than legalization in general order. It will be enough for you to contact the ministry to which the issuing authority belongs and indicate the country for which the Apostille will be placed. For marriage and birth certificates, this is the Ministry of Justice. Apostille affixing period is from 3 working days. Then, if necessary, it will be necessary to translate the document with the Apostille into the language of the country of destination.
Types of legalization by the number of procedures
Single type LegalizationSingle legalization is legalization which requires only 1 passage of all ministries and the embassy. Such legalization can be done on the original or a copy of the document - before or after translation into the language of the country of destination. The type of legalization (single or double) depends on the requirements of the legislation of the country of destination.
Double type LegalizationDouble legalization is the legalization of a document by affixing stamps on legalization by the relevant ministries and embassy of the country of destination, in the original or a copy of the document, before its translation into the language of the country of destination. And then the repeated passage of all ministries and the embassy, with the stamping of legalization stamps on a notarized translation (stamp of a notary who certified the translation).
The same applies to the Apostille. In the case of the double Apostille, it is placed first on the document, and then again on the notarized translation of the document (on the stamp of the notary who certified the translation).
How much does legalization cost?
State duty for apostille and legalization
Apostille CostTo obtain Apostille, you will need to pay a state fee of 51.00 UAH. for each document. Additionally, the bank will take a commission for the payment.
Legalization CostLegalization will cost much more. In addition, here the cost will depend on the number of selected organs necessary for legalization.
An approximate calculation of the cost of legalizing a marriage certificate on a notarized copy of a Ukrainian document:
- ✔ Notarized copy of the marriage certificate with translation - 300+ UAH .;
- ✔ Ministry of Justice - for free. Duration 1-2 days;
- ✔ Ministry of Foreign Affairs - 150 UAH. for 7 days or 300 UAH. for 1 day. (+ bank commission);
- ✔ Embassy - Consular fee of 30 US dollars.
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